SharePoint Online is a powerful tool for collaboration and content management, but many users may not be aware of some of its lesser-known features. In this blog post, we’ll explore the top 10 features in SharePoint Online that you may not be aware of, which are also known as Underrated SharePoint Online Features.
1. Hub Sites
Hub Sites are a powerful feature in SharePoint Online that allow you to bring together related sites, lists, and libraries into a single cohesive experience. Hub Sites can help you organize your content, improve navigation, and provide a consistent look and feel across related sites.
2. Site Designs
Site Designs allow you to create custom templates for your SharePoint Online sites, making it easier to create new sites that meet your organization’s needs. You can define the layout, add lists and libraries, and even apply custom branding.
3. Document Sets
Document Sets are a feature in SharePoint Online that allow you to group related documents together as a single entity. You can apply metadata, workflows, and even custom content types to Document Sets, making it easier to manage and collaborate on related documents.
4. Column Formatting
Column Formatting allows you to customize the appearance of columns in SharePoint Online lists and libraries. You can use JSON to define custom formatting rules for columns, making it easier to highlight important data or make columns more readable.
5. Audience Targeting
Audience Targeting allows you to target specific content to specific groups of users. You can use Audience Targeting to show different content to different users based on their job role, department, or other criteria.
6. PowerApps Integration
SharePoint Online integrates with PowerApps, allowing you to create custom forms and workflows without needing to know how to code. You can create forms that automatically populate with data from SharePoint lists, and use PowerApps to automate business processes.
7. Flow Integration
SharePoint Online also integrates with Microsoft Flow (now called Power Automate), allowing you to automate tasks and workflows across multiple applications. You can use Flow to send notifications, update lists and libraries, and even automate approvals.
8. Mobile App
The SharePoint Online mobile app allows you to access your SharePoint sites, lists, and libraries from your mobile device. You can browse and search for content, view documents, and even edit files directly from your mobile device.
9. Yammer Integration
SharePoint Online integrates with Yammer, allowing you to bring social networking and collaboration features directly into your SharePoint sites. You can create Yammer groups for specific projects or teams, and embed Yammer conversations directly into SharePoint pages.
10. External Sharing
External Sharing allows you to share SharePoint content with external users, such as clients or vendors. You can control who has access to your content, and even set expiration dates for sharing links.
In conclusion, SharePoint Online is a powerful tool with many features that can help you collaborate more effectively, automate business processes, and manage your content more efficiently. By taking advantage of these lesser-known features, you can unlock even more value from your SharePoint Online investment.
These are the Top 10 Underrated Features in SharePoint Online That You May Not Be Aware Of.